How to calculate in excel ratio

How to calculate in excel ratio

In this article, you will learn how to calculate ratios in Excel using different writing patterns. Excel, ratios, calculations, writing patterns, formulas


Microsoft Excel is a powerful tool that can be used for a variety of tasks, including calculations and data analysis. One of the most common types of calculations that can be performed in Excel is ratio calculations. Ratios are useful for analyzing and interpreting data, and can provide important insights into a business or organization’s performance. In this article, you will learn how to use different writing patterns to calculate ratios in Excel.

Steps to Calculate Ratios in Excel

Step 1: Open Excel and Create a New Workbook

The first step is to open Excel and create a new workbook. This can be done by clicking on the File menu, then selecting New Workbook. Once you have created a new workbook, you can start entering data into it.

Step 2: Enter Your Data into Excel

Before you can calculate ratios, you need to enter your data into Excel. This can be done by typing in the data manually, or by importing it from an external source. Make sure that your data is organized properly, with each column representing a different variable.

Step 3: Decide on the Ratio You Want to Calculate

The next step is to decide on the ratio you want to calculate. There are many different types of ratios that can be calculated in Excel, depending on the data you have. Some examples of ratios include debt-to-equity ratio, inventory turnover ratio, and profit margin ratio.

Step 4: Choose a Writing Pattern

After deciding on the ratio you want to calculate, you need to choose a writing pattern. A writing pattern is a formula or equation that you use to calculate the ratio. There are many different writing patterns that can be used, depending on the type of ratio you are calculating. Some common writing patterns include dividing one number by another, subtracting one number from another, or multiplying two numbers together.

Step 5: Write the Formula in Excel

Once you have chosen a writing pattern, you can write the formula in Excel. This is done by typing the formula into a cell in the worksheet. Make sure that you use the correct syntax and formatting, and that you reference the correct cells in your formula.

Step 6: Apply the Formula to the Entire Column

After writing the formula, you need to apply it to the entire column. This can be done by clicking on the cell with the formula, then dragging the fill handle down to the bottom of the column. This will copy the formula to all the cells in the column, and calculate the ratio for each row.

Step 7: Check Your Results

After applying the formula, you should check your results to make sure they are correct. This can be done by comparing your calculated ratios to the actual values, or by using other methods of verification.

Step 8: Modify the Formula for Different Scenarios

If you need to calculate ratios for different scenarios, you may need to modify the formula. This can be done by changing the references to the cells in the formula, or by using different writing patterns altogether. Make sure that you test your modified formulas to make sure they are accurate.

Step 9: Use Functions to Simplify Your Calculations

Excel has many built-in functions that can be used to simplify your calculations. For example, you can use the SUM function to add up the values in a column, or the AVERAGE function to calculate the average value. You can also use more advanced functions, such as the VLOOKUP function, to look up values in a table and use them in your calculations.

Step 10: Use Conditional Formatting to Highlight Results

Conditional formatting is a powerful tool in Excel that can be used to highlight results that meet certain criteria. For example, you can use conditional formatting to make cells with ratios above a certain threshold appear in red, while cells with ratios below the threshold appear in green. This can make it easier to spot trends and outliers in your data.

Step 11: Create Charts and Graphs to Visualize Your Results

Charts and graphs are a great way to visualize your results and communicate them to others. Excel has many built-in chart types, including bar charts, line charts, and pie charts. You can also customize your charts by adding titles, labels, and other formatting.

Step 12: Use PivotTables to Analyze Your Data

PivotTables are a powerful tool in Excel that can be used to analyze and summarize large amounts of data. With PivotTables, you can quickly create reports, charts, and graphs based on your data. You can also filter and sort your data, and drill down into specific details.

Step 13: Save Your Workbook

After you have finished calculating your ratios, it is important to save your workbook. This can be done by clicking on the File menu, then selecting Save. Make sure that you save your workbook in a location that is easy to find, and that you use a descriptive file name.

Step 14: Review Your Work

Before submitting your work, it is important to review it for errors and inconsistencies. This can be done by double-checking your formulas, checking your results against the original data, and looking for any outliers or unusual patterns. You may also want to have someone else review your work, to get a fresh perspective.

Step 15: Submit Your Work

Once you are satisfied with your work, you can submit it to your instructor or supervisor. Make sure that you follow any guidelines or instructions that have been provided, and that you submit your work on time.

Step 16: Practice and Refine Your Skills

Like any skill, calculating ratios in Excel takes practice and refinement. Make sure that you continue to practice your skills, and that you stay up-to-date with the latest Excel features and functions. You may also want to take courses or tutorials on Excel, to learn new techniques and methods.

Step 17: Attend Excel Workshops

There are many Excel workshops available both online and offline. Attending these workshops will help you learn new ways to use Excel and different writing patterns to calculate ratios. You will also have the chance to network with other Excel users and learn from their experiences.

Step 18: Learn from Excel Experts

There are many experts in Excel who have written books and published tutorials online. Learning from these experts will help you gain a deeper understanding of the software and learn new tips and tricks to help you calculate ratios more efficiently.

Step 19: Join Excel User Groups

There are many Excel user groups available online where like-minded individuals come together to share their experiences and knowledge of Excel. Joining these groups will help you stay up-to-date with the latest Excel developments and allow you to learn from others who are using Excel.

Step 20: Experiment with Different Writing Patterns

Finally, to become proficient in calculating ratios in Excel, you should experiment with different writing patterns. There are many different ways to calculate ratios, and by experimenting with different writing patterns, you can find the ones that work best for you and your data.


Calculating ratios in Excel is an essential task for anyone who needs to analyze and interpret data. By following the steps outlined in this article, you can learn how to use different writing patterns to calculate ratios in Excel. Remember to practice your skills, attend workshops, and learn from experts and other Excel users to become proficient in calculating ratios.

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